Silver Beach Fall Membership Meeting
Saturday, September 06, 2008
Dover-Brick First Aid Squad
EC Members present were:
Rich Milligan, President
Carol Lundquist, Vice President
Gene Kowalcyk, Treasurer
Barbara Migliaro, Secretary
Nancy Ambrusio
Pete Detmering
Janet Doremus
Gabby Dudas
EC Members not present were:
Rich Bakker
Tom Cleeland
Arnie Morris
I. Minutes:
Barbara Migliaro, the Secretary, read the minutes from the Spring Meeting. The minutes were accepted as read.
II. Treasurer’s Report:
Gene Kowalcyk, the Treasurer, presented the Treasurer’s Report which compared year-to-date figures to the 2008 Budget projection.
Click Here to View the 2008 Year-End Statement and the 2009 Proposed Budget.
Highlights of the report included:
Income:
o Income was greater than expected due to the inordinate number of new members who joined the Association this year. This is due, in part, to the number of new homes that were built and sold over the past year on the WaWa and Sandpiper properties.
o Daily and weekly badge sales figures were down due to the decline of rentals.
Expenses:
o Insurance expenses have decreased significantly due to the re-rating by our insurance provider.
o Tax expenses have also decreased due to the re-categorizing of some of our beach property by Toms River Twsp. to be common elements, which makes them tax-exempt.
o Salaries were slightly higher than planned due to the higher salaries paid to returning, more experienced guards.
o Bay Beach expenses were considerably higher than planned due to the unanticipated safety repairs that were needed in the spring.
o Beach Preservation expenses were higher due to the cleanup that was required after a spring storm.
Bottom Line:
The net cash flow to Reserves for 2008 will be $21,522.
Comments:
Jim Lundquist suggested that the Wheelchair not be depreciated as a Capital Expense because it was funded by Donations. After some discussion, it was agreed that Gene Kowalcyk will ask our Accountants how to handle the income/expense generated by Donations on our Annual Statement. In the future, all Donations will be handled in the same manner.
Eric Jeanette asked what will happen to the salary for the Bay Lifeguard, if we are closing the beach. We had planned to use that guard at the Ocean. Eric suggested that if Toms River will not provide a crossing guard on Rt. 35 South that the funds be earmarked to privately hire a crossing guard.
Carol Lundquist suggested that, at a minimum, Toms River be asked to line the crosswalks and put barrels on the side of the road on Rt. 35 South by the Bay Beach to slow drivers down and stop for pedestrians
Tod Brinkerfoff made a motion to accept the Treasurer’s Report; Jim Lundquist seconded the motion; the Membership voted to approve the report.
III. 2009 Proposed Budget:
In Arnie Morris’s absence, Gene Kowalcyk presented the 2009 Proposed Budget.
Click Here to View the 2008 Year-End Statement and 2009 Proposed Budget.
Highlights of the 2009 Proposed Budget include:
Income:
o 2009 Income is projected to be lower than 2008 Actual Income due to:
o Fewer new members anticipated
o Lower Daily and Weekly Badge Sales due to fewer rentals.
o Total Income is projected to be $145,050.
Expenses:
o Insurance and Taxes are expected to be lower than in 2008, as explained in the Treasurer’s Report.
o Badge House repairs are anticipated to replace some ripped siding.
o Ocean Beach Operations is considerably more than 2008 due to the $8,855 planned expense for a nighttime Security Guard at the Badge House.
o Total Expenses is projected to be $144,629.
Capital Expenses:
o $7,300 was budgeted in 2009 to purchase:
o Movie Projection Equipment
o Slide and Jumping Equipment for the Bay Beach
o We will take this money from Reserves to cover these expenses. However, we will be asking for Donations in the Spring Letter to replace these Reserves.
Comments:
Tax Expense:
Tod Brinkerhoff questioned why we projected an increase in Taxes if some of our property is now considered tax-exempt. Rich Milligan explained that we anticipate a tax rate increase for all properties in 2009, when Toms River implements its new tax valuations.
Speed Bump:
Pete Detmering indicated that he has not had time to will look into the temporary speed bump on Silver Beach Road that was suggested at the Spring Meeting, but will be doing that in the near future. No money has been budgeted for this at this time.
Patsy Robinson commented that a speed-bump may not be the best solution because it may become a skateboard ramp and a safety
and liability issue.
Tod Brinkerhoff also questioned if this should be done if Toms River is planning to repave some of our streets. Rich Milligan indicated he has been pushing Maria Maruca to commit to a date when this will be done.
Carol Lundquist questioned whether permission was needed from Toms River to place a temporary speed bump on the road. She also commented that they have had success on Fishermans Road keeping speeders at bay by placing a plastic figure informing people that children are on the street. She also commented that she is concerned with the number of children who do not use helmets, as required by NJ State Law. She suggested that this be added to the Rules and Regulations.
Pete Detmering will pursue this matter with Toms River.
Insurance:
Mike Renzo-Posen questioned if there was any impact on our insurance if we close the Bay Beach. Pete Detmering will contact Tom Cleeland and ask him to look into this.
Bay Beach Closing:
Eric Jeanette questioned if the lifeguards would still be responsible for cleaning up the seaweed that washes up on the Bay Beach if we close the beach. Rich Milligan assured Eric this would still be their responsibility.
Jim Lundquist made a motion to accept the proposed 2009 Budget; Patsy Robinson seconded the motion; the Membership voted to approve the 2009 Budget.
IV. Election of EC Members
Janet Doremus presented the Slate of Trustees whose terms were expiring and were up for election this year:
Rich Bakker
Tom Cleeland
Pete Detmering
Gabby Dudas
Arnie Morris
Since there were no alternative candidates proposed by the Membership, Janet asked the slate to be ratified by a vote from Membership. The slate was approved by the Membership.
V. Entertainment:
Pete Detemering mentioned that he has pursued the purchase of a bounce house, in lieu of renting it each time. However, an equivalent bounce house would cost at least $3,500; it is extremely heavy and must be stored properly to prevent the vinyl from cracking. Since he was able to find a bounce house for $350, which includes the attendant to monitor it, he felt it was not worthwhile to purchase one.
Pete thanked Nancy Ambrusio for volunteering to do face painting for the children on both the July 4th and Labor Day Family Day events. She spent many hours in the sun and did a wonderful job making the children happy.
Pete commented that the 50-50s from both July 4th and Labor Day were terrific, with a prize of $700 on July 4th and $1,075 on Labor Day.
Pete has asked for new blood to help with the organization of Family Day. It is a tremendous job and the burden has basically fallen on his family. Rich Milligan indicated that Barbara Migliaro and his wife, Lori, have offered to help and they will form an Entertainment Committee. We will be seeking additional members in the Spring Mailing.
VI. Ocean Beach:
Rich Milligan mentioned that he was able to get the winter storm fencing installed this week, which was early than planned, in preparation for tropical storm Hanna. Our CAFRA permit requires that the fencing be installed by the end of September. Mike Renzo-Posen commented that he was not aware how much work is involved in installing the winter fencing until he saw the work being done this week. Rich also mentioned that our beach has grown by about 25 yards over the season and our berm is much higher than Chadwick or Normandy, which will provide better protection to our properties during winter storms.
Rich mentioned that the bathing area at the Bay Beach will be closed to swimming next season due to the influx of stinging sea nettles. Rich also mentioned that the lifeguards on the ocean beach will go off-duty at 5:30pm Monday through Thursday, but will remain on duty until 6pm Friday through Sunday and on holidays.
Rich mentioned that he is in the process of preparing all the paperwork that must be filed to renew our CAFRA permit in October of 2009. Crest Engineering has updated our survey to reflect the installation of the permanent dune fence. Rich is optimistic that we have a good working relationship with the DEP and does not anticipate any problems with the renewal. However, if the permit is not approved, we will not be able to install our winter fences in 2009.
VII. Miscellaneous:
Pete Detemering commented on the great job our lifeguards did this summer. He especially complimented Ken Ashman, our Captain, on the professional manner in which handled the accident late in August when a child broke his shoulder in the surf. Ken made a point to visit the family afterwards to see how the child was doing.
Carol Lundquist thanked Gabby Dudas for coordinating the Masses on the Beach. The Masses have been well received and we hope to continue them in 2009. Several people commented that it was difficult to hear the Priest; we had purchased an amplifier system for this purpose and will install it permanently in the Badge House next year to accommodate this need.
Al Moss questioned whether there is a map of Silver Beach. No one was aware of any formal map; however, we mentioned that Silver Beach runs from Fishermans Rd to South Surf Rd on the oceanside to the south side of North Lagoon Rd to Heron Rd on the bayside.
Ginny Claeys questioned why an email was not sent out informing people of the postponement of Family Day due to weather. Pete Detmering explained that this was a last minute decision on Saturday morning; Janet Doremus mentioned that in the confusion, she didn’t think to send out an email until late Saturday afternoon, at which time it was too late. In the future, an email will be sent out, even if it is last minute, in the hopes that the word will be spread. Janet also suggested the possibility of having Street Captains to convey messages of this nature, since only 50% of our members use email and even those who do, may not check their email at the beach.
Rich Milligan mentioned that Barbara Migliaro has stepped down as Secretary, but will remain on the Board as a Trustee. Janet Doremus will assume the Secretary responsibilities.
VIII. Next Meetings
The dates for the Spring and Fall Meetings have been set to Saturday, June 13, 2009 and September 12, 2009, respectively.
Site Navigation